Outline of a Club Meeting

This form has stood the test of years of usage, and is the best method we have found to explain the initially confusing progress of a meeting.  It was designed by Verena Gerber-Kipfer, Berne Toastmasters, in 1997, and is handed out to guests and new members.  Graham Tritt made the HTML format.
 
Speaker at the lectern
Speaker at the seat
 Activities
President
 opens the meeting
introduces guests
presents club business
Toastmaster of the Evening
 outlines the meeting
gives a theme or a joke
General Evaluator
 introduces the evaluators of speeches and the timer, grammarian, ah-counter:
Toastmaster of the Evening
 introduces the TTM
Table Topics Master
 explains Table Topics
Table Topics Speakers
 impromptu speeches
Table Topics Master
 concludes
Toastmaster of the Evening
 calls for vote for Best Table Topic Speaker 
break 
Toastmaster of the Evening
 introduces the speakers 
one at a time
Speaker 1
Speaker 2
Speaker 3
 prepared speeches
Toastmaster of the Evening
 calls for vote for Best Speaker 
General Evaluator
 introduces speech evaluators 
Speech Evaluator 1
Speech Evaluator 2
Speech Evaluator 3
 speech evaluations
General Evaluator
 calls for vote for Best Evaluator
Ah Counter
Grammarian
Timer
 reports
General Evaluator
 makes an evaluation of the whole program
Toastmaster of the Evening
 calls for vote for Best Toastmaster 
Ballot Counter
 announces the winners
Toastmaster of the Evening
 closes the program
President
 asks guests to comment
presents business items
concludes the evening